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ICC Peer Advisor, Health and Biological Sciences (HBS) STDT3 / ICCStudentJobs2024

UC Davis Shared Services Organization (SSO)
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Job Title: ICC Peer Advisor, Health and Biological Sciences (HBS) STDT3 / ICCStudentJobs2024

Employer: UC Davis Internship and Career Center (ICC)

DESCRIPTION:

The Internship and Career Center (ICC) provides career-advising services to all students and administers a variety of internship and career-related programs. Our mission is to support students in career exploration and in gaining valuable workplace skills prior to graduation. 

Peer Advisors provide assistance to students seeking direction for career exploration related to the following program areas: Liberal Arts and Business, Health and Biological Sciences, Engineering and Physical Sciences, Agriculture and Environmental Sciences

Before submitting your application, review the ICC's resume and cover letter resources: https://icc.ucdavis.edu/materials

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Provide drop-in advising to students on topics such as getting started in career exploration, finding internships/jobs, Handshake and Health-Related Internship (HRI) Portal navigation, resume review, cover letter review, developing networking strategies, and career fair preparation.
  • Provide initial resume/cover letter feedback to students through online Resume Review+ system. 
  • Create and compile HBS internship, career, and professional development advising materials for students.
  • Send professional correspondence, via email and phone, on behalf of the Program Area.
  • Collaborate with other Peer Advisors on projects, workshops, panels, and databases.
  • Attend mandatory training (see below) and weekly staff meetings.
  • Perform basic clerical duties as needed.
  • Must maintain student and alumni confidentiality at all times, per FERPA guidelines.
  • Review Transcript Notation through Handshake and accurately report data to the HBS team.
  • Take an active role in outreach activities of the ICC which may include marketing/publicity, public speaking, tabling, information sessions, career fairs, and occasional projects/events that may occur outside of 10am - 4pm.

MINIMUM QUALIFICATIONS:

  • Must be an enrolled UC Davis undergraduate student who has completed at least one year at UC Davis by position start date
  • Must be a registered UC Davis student until at least June 2025 who can commit to the Peer Advisor role for a full academic year
  • Knowledge of ICC and campus resources with the ability to refer students to these resources as needed
  • Previous experience with customer service, peer advising, office work, or related experience
  • Effective organizational, interpersonal, problem solving and communication skills
  • Ability to demonstrate self-motivation, creativity, innovation, and initiative
  • Excellent listening skills and respectful communication with diverse students
  • Basic computer skills (e.g. Word, Excel, PowerPoint, Google Suite, database programs) and skills to operate standard office equipment (e.g.  computer, printer, video conferencing)
  • Ability to present to small and large groups

PREFERRED QUALIFICATIONS (HBS)

  • Must be planning a health-related or biological sciences-related career with any major
  • Previous experience using the Health-Related Internship (HRI) online signup system preferred, BUT NOT REQUIRED
  • Prior use of ICC advising services, Handshake, familiarity with ICC workshops, and/or career fair offerings
  • Strong attention to detail, writing and editing abilities

If you are interested in this role and meet 50-60% of the qualifications, we want you to apply so we can hear how you would contribute to the ICC team.

MANDATORY PAID TRAINING SESSIONS:

 (1) Must attend Spring Training:

  • Must be available for up to 15 hours of paid training during Spring Quarter, including a mandatory training session on April 3, 2024. Training hours will be scheduled throughout the Spring Quarter and will be a combination of asynchronous and scheduled sessions.

(2) Must attend Fall Training:

  • Must be available in person the week of September 16-20, 2024 for mandatory Fall Training. Confirmation of exact times/locations will be provided during the interview process. Regular work shifts and/or welcome events start as early as September 20, 2024.

EMPLOYMENT PERIOD AND HOURS:

  • Position begins April 2024 for limited Spring Quarter training hours. Regular weekly schedule occurs September 2024 to June 2025.
  • Usual schedule is 8-10 hours/week through the academic quarter between 10 am and 4 pm (flexible around class schedule)
  • May require occasional evening or weekend hours discussed in advance
  • Pay Rate: $16.50/hr

WORK STUDY:

ENVIRONMENT:

This position is expected to work in person in South Hall for the academic school year. Work environment includes sitting at a computer station for significant periods of time.

Onboarding and Background Checks will be completed prior to mandatory training sessions for all new UCD employees (at no cost to employees).

For questions about this role, contact Reina Gonzalez Smarkel, smarkel@ucdavis.edu